GETTING STARTED

You should have already been designated as a Team Admin for your team. However, if you aren't currently a Team Admin, or have been allocated to the wrong team, please contact the Website Manager.

To manage your team via the website you'll need to:

login to your account using the same username and password you created when registering for your Pitchero account;
click on your profile image;
select Admin Dashboard;
click South Gower RFC

On the left-hand side of the screen you will see the website dashboard and section headings. Click on the section heading to bring up the sub-menus.

MANAGE TEAM MEMBERSHIP

Under the Membership heading you'll find the Membership database where you can view and amend details of existing members as well as add new members. When adding a member please make sure to select the relevant role(s) i.e. Player, Parent, Coach and/or Team Admin. Please ignore Staff/Official.

In the Membership section you'll also be able to manage membership applications, role requests and conflicts (duplicates).

To upload members in bulk you can import them in a CSV file in the Import section.

Once members have confirmed their membership please ask them to update their notification preferences for the Pitchero App and email so they only receive notifications from teams they want to receive updates about.

New members can find more information about setting up and managing their account here.

MANAGE FIXTURES

You can add and manage fixtures including team availability, match day selection and scores updates within the Fixtures & results section found on your Team page:

- Add Fixtures
Within the Team menu situated in the Admin Dashboard you will find your team page. In here you'll find the Fixtures & results tab where you can manually add individual fixtures or import them from a spreadsheet. For more information about importing fixtures click here

- Edit Fixtures
Once you have added a fixture you can view it in the Fixtures & results tab situated within your team page section.

Click the Match Centre to amend the match information (date, kick off time, venue, meet time and match status), add a match preview, add a team selection, add match events (tries, conversions, penalties, etc), update the final score, write a match report and add videos/photos from the game.

- Manage Availability
Within the Team menu you will find the Availability section where you'll be able to check availability for all training sessions and match fixtures. To change availability for each player click on the session or fixture next to their name and change their availability in the drop down box.

To send prompts for matches:

click on your Team in the left-hand side menu,
select match centre in the fixtures & results section
in the Team Selection tab select the 'Send Availability prompts'button in the Player Prompts section.

- Select a Team
Within the Match Centre, situated within the Fixtures & results tab of your team page section, you will find the Team Selection section where you can add a team selection. Once you have updated your team selection you have three publishing options:

Not published - Available to you and other admins only
Published to players/b] - Only players can view their own selection
[b]Published to members - Players and all club members signed up to Pitchero can view the team selection

Please note - Team Line Ups and Squads are set to 'Off' as default on all team pages except for Youth and Seniors. However, if you choose 'publish team selection' player names will be visible to all South Gower members who have signed up to Pitchero in the match centre on your team homepage.

- Add Match Events
Within the Match Centre, situated within the Fixtures & results tab of your team page section, you will find the Statistics section where you can add events such as tries, conversions, penalties, etc for the game. These will then update the Highlights tab in the match section on your Team Homepage.

Please note - if you don't children's names to appear on the Match Highlights page you can leave the scorer anonymous. Match Centre Statistics,which record appearance and points stats for individual players, are also set to 'Off' as default on all team pages except for Youth and Seniors.

- Update League/Cup Tables
If you have created your own table you will need to update the scores for all teams. You can manage your league via the League table tab in your team page section. For more information on managing tables click here

If you are managing the Youth pages you can find the up-to-date fixtures and results here

MANAGE TRAINING

You can find the training section with the Team menu.

All training sessions have already been added for your team. Sessions are currently as follows:

Minis (U6-U10) - Wednesday, 6pm-7pm
Juniors (U11-U14) - Wednesday, 7:30pm-8:30pm
Juniors (U15-U16) - Thursday, 6pm-7:30pm
Youth - Tuesday and Thursday 7pm-8pm
Seniors - Tuesday and Thursday, 6pm-7pm

You can add one-off sessions for your team. Just click on your team and select 'add sessions'. Add the teams that will be training along with the dates, times and session organiser.

COMMUNICATE WITH YOUR TEAM

You can compose messages to members of your team and view conversations in the Communication section (in the menu on the left-hand side of the Admin Dashboard).

UPLOAD IMAGES AND VIDEOS

You can upload images and videos for your team via the Photos and Video tabs situated within the Site content menu.

- Uploading photos
When adding photos please create an album and name it appropriately ensuring to add the date in the title.

Each photo album will be sent for moderation by the web manager so may not appear right away.

- Uploading videos
When adding videos you'll need to add a title and short description.

Each video will be sent for moderation by the web manager so may not appear right away.

- Adding photo albums/videos to matches

Once uploaded to Pitchero you can attach Images/Videos to specific matches.

To do this, access the Match Centre via the Fixtures & results tab in your team section and select the videos and photos tab. In here you can select the photo album and/or video(s) to associate with the match. These will now appear in the match centre for members to view.

- Managing your photo albums/videos

To add/delete images or video:

click on your profile image;
select settings;
click the Videos and Photos tab to find and manage your albums.

FURTHER HELP AND SUPPORT

If you require any help managing your team please contact the Website Manager.

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